Unparalleled Dental Billing Services
At Bristol Healthcare Services, we pride ourselves on delivering comprehensive dental billing services that optimize every aspect of your practice’s revenue cycle. With over 15 years of experience, we’ve become a trusted partner for dental practices across the U.S., offering full-scale dental billing services designed to streamline processes, maximize reimbursements, and enhance patient satisfaction. We provide a host of personalized, end-to-end dental billing services that include:
Dental Billing Services
- Insurance Eligibility Verification
- Demographic Entry
- Coding (CDT and ICD)
- Claims Submission
- Chart Audits
- Claims Follow-Up and Collections
- Denial Management
- Patient Billing
- Payment Posting
- Billing Reports
- Old AR Clean-Up and Recovery
Dental Coding Services
Our certified resources ensure complete accuracy and consistency throughout the coding and documentation process so that insurance claims are processed promptly and fully reimbursed.
- Patient Chart Review
- Identification of Dental Procedures
- Selection of CDT Codes
- Application of ICD Codes
- Coding Audits
- Recording Codes
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Certified Resources
Our specialists are AAPC™ & AHIMA™ certified.
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HIPAA Compliant
Ensuring absolute privacy, security and integrity at all times.
Dental Billing Service Expertise That Powers Your Practice
At Bristol Healthcare Services, our specialized expertise in dental billing and revenue cycle management ensures that your practice runs smoothly, maximizes revenue, and maintains compliance with industry standards. Our areas of expertise include:
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Dental Coding: Our certified dental coders are highly skilled in applying the correct CDT (Current Dental Terminology) codes to each procedure performed. We understand the nuances of dental coding, from preventive and diagnostic services to complex restorative procedures. Our team stays updated on the latest coding changes and guidelines, ensuring that your claims are coded correctly the first time, reducing the risk of denials and increasing reimbursement rates.
Case Study: One of our clients, a pediatric dental practice, faced frequent claim denials due to incorrect coding for dental sealants and fluoride treatments. After partnering with us, our team conducted a thorough review of their coding practices and identified common errors. By correcting these issues and providing ongoing coding support, we were able to reduce their denial rate by 25%, leading to faster payments and improved cash flow.
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Insurance Coverage Verification: Our team handles the entire verification process, from checking patient eligibility to confirming benefits and pre-authorization requirements. We work directly with insurance providers to ensure that all necessary information is obtained before services are rendered, reducing the likelihood of unexpected out-of-pocket costs for patients and ensuring that your practice is paid promptly.
Case Study: A dental clinic we work with had a high number of claim denials due to patients being unaware of coverage limitations. By implementing our comprehensive insurance verification process, we helped the clinic reduce denials related to coverage issues by 30%. Patients were informed upfront about their financial responsibilities, leading to higher patient satisfaction and fewer payment disputes.
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Accurate Documentation: Our team ensures that all patient records, treatment plans, and clinical notes are meticulously documented and coded according to the latest standards. We understand that proper documentation not only supports accurate coding but also serves as a critical defense in case of audits or disputes.
Case Study: A dental practice specializing in complex oral surgeries faced challenges with documentation that led to undercoding and lost revenue. Our team conducted a detailed audit of their documentation practices and provided targeted training to their staff. As a result, the practice saw a 20% increase in reimbursement for surgical procedures, thanks to more accurate and detailed documentation.
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Coordination of Benefits (COB): Our experts ensure that claims are accurately filed with the primary and secondary insurers, maximizing reimbursements while minimizing delays. We handle the intricacies of COB, such as determining the primary payer and submitting secondary claims, ensuring that your practice receives full payment for services rendered.
Case Study: A patient with dual coverage for orthodontic treatment was initially denied payment due to incorrect COB handling. Our team quickly identified the error, resubmitted the claims with proper coordination, and successfully secured full payment for the treatment, preventing a loss of revenue for the practice.
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Compliance: Compliance with industry regulations and payer-specific requirements is non-negotiable in today’s healthcare environment. Our team is well-versed in the latest dental billing regulations, HIPAA requirements, and payer policies. We conduct regular audits to ensure that your practice remains compliant, reducing the risk of penalties, audits, and legal issues.
Case Study: A dental group we support was at risk of non-compliance due to outdated billing practices and a lack of awareness of recent regulatory changes. We conducted a comprehensive compliance audit, identified potential risks, and implemented new protocols to bring the practice into full compliance. This proactive approach not only protected the practice from potential fines but also enhanced their reputation with payers and patients alike.
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Appeals Process Denials are an unfortunate part of the billing process, but with our expert appeals management, they don’t have to impact your revenue. Our team swiftly addresses denials by analyzing the reasons, gathering supporting documentation, and filing detailed appeals. We have a proven track record of overturning denied claims, ensuring that your practice recovers revenue that would otherwise be lost.
Case Study: A dental practice faced frequent denials for claims related to periodontal treatments. Our team took over the appeals process, carefully documenting the medical necessity of each procedure and filing comprehensive appeals. Within three months, we overturned 80% of the denied claims, resulting in a significant recovery of lost revenue for the practice.
At Bristol Healthcare Services, our mission is to provide dental practices with the tools and expertise they need to succeed. By choosing us as your dental billing partner, you’re not just outsourcing a task—you’re gaining a strategic partner dedicated to enhancing your practice’s financial health and overall patient experience.
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Why Leading Providers Partner With Us
The Bristol Healthcare Promise
- Collect 100% of what’s rightfully owed
- Submit clean claims on the same day
- Post All Payments to patients within one business day
- Immediate follow-ups on claims that hit 20+ days in aging
- Bring down unpaid insurance to 0%
- Transparent processes and reports
Benefits Include
- 98% Claim first-pass rate
- Up to 40% reduced expenses
- Best-in-class turnaround time
- AAPC™ & AHIMA™ certified resources
- ICD-11, ICD-10, CPT-4 and HCPCS coding expertise
- Thorough coding audits and regularized QA checks
- Dedicated account manager
- Affordable & flexible pricing, competitor price match guaranteed
- Strict HIPAA compliance
- 24x7 Support
Dental Billing Services, Trusted by Dentists
Our strength lies in the deep expertise of our certified billing, coding, and accounts receivable resources. We continually invest in training our specialists, keeping them updated on the latest industry changes, payor requirements, and governmental regulations. This ongoing education ensures that your practice remains compliant and that claims are processed efficiently.
We leverage advanced technology to enhance our service delivery. Our state-of-the-art software automates repetitive tasks, reducing the chances of human error and speeding up the billing cycle. We strictly comply with the regulations set forth by the American Dental Association (ADA) and help bill and code for a wide range of dental services, including preventive, restorative, and cosmetic procedures, as well as procedures related to oral surgery, periodontics, endodontics, and orthodontics. Our CDT coding expertise includes the following procedures:
- Prophylaxis (cleaning)
- Dental Exams (comprehensive, periodic, or limited)
- Radiographs (X-rays)
- Fillings (amalgam or composite)
- Crowns (porcelain, metal, or combination)
- Bridges (fixed partial dentures)
- Extractions (simple or surgical)
- Root Canal Therapy
- Dentures (complete or partial)
- Implants
- Orthodontic Treatment (braces)
The ADA updates the CDT code set annually to reflect changes in dental technology, terminology, and procedures. Our coders stay up-to-date with these changes to ensure accurate coding and billing for dental procedures and services.
What Our Clients Say
Together with our clients, BHS experts partner to achieve desired outcomes
and push the boundaries of what's possible.
“Partnering with Bristol Healthcare Services was one of the best decisions we’ve made for our practice. Their team of experts has a deep understanding of anesthesia billing and coding, and they’ve significantly improved our revenue cycle efficiency. The results speak for themselves – our denial rates have dropped, our revenue has increased, and we now have the transparency and control we need to make informed business decisions. Bristol’s commitment to excellence has made them an invaluable partner to our practice. We highly recommend their services.”
“I wholeheartedly recommend Bristol Healthcare to any organization seeking to optimize its revenue cycle and achieve lasting financial stability. Their expertise, professionalism, and personalized approach have been instrumental to our practice's growth and success.”
“Bristol has completely transformed our cardiology practice’s billing and coding processes. Their expert team quickly identified our coding issues, provided customized training, and implemented clear protocols that led to a drastic drop in claim denials and a notable revenue increase. We’re now more efficient and can focus more on patient care. Their professionalism, attention to detail, and real-time support have been outstanding. Highly recommend them to any practice looking to improve their revenue cycle!”
“Bristol Healthcare Services transformed our practice’s coding and documentation. We saw a remarkable increase in revenue, reduced coding complications by 28%, and boosted productivity by 20% in just one year. Their tailored approach and expertise were game-changing for our practice!”
“Jay – Great. I really appreciate your in-depth analysis on our outstanding. Your AR recovery process has been excellent.”
“We greatly appreciate the conscientious nature of your team. Their concern for quality is clear in the work that they perform.”
“Your attention to detail is excellent. Thanks for catching my staff’s error. I just love talking to Ray about process improvements.”
“Jay! Thanks to you and your team for formulating a winning team! I am proud to be aligned with you guys!”
“Our partnership with Bristol proved to be a game-changer. Their expertise in revenue cycle management and their commitment to delivering excellent service has truly transformed our practice's financial outlook.”
“If it wasn’t for your verification team, I would’ve never known I needed authorization for this surgical procedure. They have consistently sent verified reports on time, every day.”
“I highly recommend Bristol to any healthcare provider seeking a reliable and efficient medical billing partner. Their commitment to excellence, attention to detail, and dedication to maximizing revenue has been instrumental in helping our practice thrive financially.”
“Do you guys ever sleep? Thank you for answering all my questions immediately. I can’t imagine what I will do without your team.”
“I thank your coders for clearing our four months backlog within two weeks. I appreciate all your recommendations, it surely helps to improve our documentation.”
“Partnering with Bristol has been one of the best decisions I've made for my clinic, and I am grateful for their invaluable support."
“You have consistently provided accurate billing entries for us. I thank the entire team for a job well done."
“Your follow-up methodology seems to be working. Our collections have been increasing month on month. Great job! Stay on it.”
“I wanted to pass on our appreciation for the work the Bristol team is doing on the new BristolByte™ Quick Save feature. I am quite impressed by the speed with which the team is making design changes and implementing a process that will surely save us time. We appreciate it!”
“Their team took the time to understand our practice’s unique needs and workflows to implement a personalized billing process that ensured improved reimbursement rates. We’ve now eliminated duplicate data entry, minimized errors, and saved our staff valuable time.“
“With their expertise in managing our billing processes, we have been able to focus on what truly matters – delivering outstanding orthopedic care to our patients.”
